IT Project Manager Documents

IT project management Phases:

• Initiation Phase
• Planning Phase
• Execution Phase
• Monitoring & Control Phase
• Closure Phase

Initiation Phase

1) Project Charter

- Authorizes the project and defines objectives, scope, and stakeholders

2) Business Case

- Justifies the project with cost-benefit analysis and strategic alignment

3) Stakeholder Register

- Identifies key stakeholders and their influence, interests, and communication needs

Planning Phase

1) Project Management Plan

- Master document with scope, schedule, cost, quality, and risk plans

2) Work Breakdown Structure (WBS)

- Breaks down deliverables into manageable tasks

3) Project Schedule

- Timeline of tasks, dependencies, and milestones (often in Gantt chart format)

4) Project Budget

- Estimates costs for resources, tools, and labor

5) Risk Register

- Lists potential risks with mitigation strategies

6) Communication Plan

- Defines how and when stakeholders will be updated

7) Requirements Document

- Captures functional and non-functional IT requirements

Execution Phase

1) Status Reports

- Regular updates on progress, issues, and milestones

2) Change Request Log

- Tracks scope, schedule, or budget changes

3) Issue Log

- Records problems and resolutions during execution

4) Test Plans & QA Reports

- Ensures software meets quality standards and requirements

Monitoring & Control Phase

1) Performance Reports

- Tracks KPIs like velocity, defect rate, and resource usage

2) Updated Risk Register

- Reflects new risks and evolving mitigation plans

3) Compliance & Audit Logs

- Ensures adherence to IT standards and regulations

Closure Phase

1) Project Closure Report

- Summarizes outcomes, deliverables, and stakeholder sign-off

2) Lessons Learned Document

- Captures insights for future projects

3) Client Satisfaction Survey

- Gathers feedback from stakeholders or end users